General Chemical Reporting Requirements

Emergency Release Notification

A) Immediate telephone notification shall be given by the owner or operator of a facility when a release equal to or exceeding the reportable quantity of an extremely hazardous or a CERCLA hazardous substance occurs at the facility.

In such incidents, notifications are to be made to the following:

  • Illinois Emergency Management Agency (IEMA)/State Emergency Response Commission

1-800-782-7860 (within state)

1-217-782-7860 (out-of-state)

  • Will County Emergency Management Agency /Local Emergency Planning Committee

1-815-740-0911 (24 hr. emergency line)

  • National Response Center (NRC)

1-800-424-8802 (if substance is CERCLA hazardous substance)

Please Note: Transportation-related incidents only require 9-1-1 notification.

(B) Immediate telephone notification is also required if an incident or accident involving a hazardous material3 occurs which results in:

  1. A member of the general public is killed;

  2. A member of the general public receives injuries requiring hospitalization;

  3. An authorized official of an emergency agency recommends an evacuation of an area by the general public;

  4. A motor vehicle has overturned on a public highway;

  5. Fire, breakage, release, or suspected contamination occurs involving an etiologic agent;

  6. Any release of petroleum (or oil) that produces a sheen on nearby surface water4 and/or threatens navigable waters;

  7. Any spill or overfill of petroleum that  results in a release to the environment that exceeds 25 gallons. In such incidents, notification shall be made as noted in Paragraph A, above, except no notification is required to the NRC, except items 6 and 7 (oil that impacts water and overfills).

At a minimum, notification shall include:

  1. The chemical name or identity of any substance involved in the release;

  2. An indication of whether the substance is an extremely hazardous substance;

  3. An estimate of the quantity in pounds of any such substance that was released into the environment; the time and duration of the release;

  4. The medium or media (air, land, water) into which the release occurred;

  5. Any known or anticipated acute or chronic health risks associated with the emergency, and where appropriate, advice regarding medical attention necessary for exposed individuals;

  6. Proper precautions to take as a result of the release, including evacuations;

  7. The name and telephone number of the person or persons to be contacted for further information.

WRITTEN FOLLOW-UP NOTICE IS REQUIRED WITH RESPECT TO INCIDENTS AS DESCRIBED IN PARAGRAPH A, ABOVE.  As soon as practicable after such release (within 30 days), the owner or operator shall provide a written follow-up emergency notice (or notices, as more information becomes available) to the SERC and the LEPC, updating the information provided in the immediate notification and including additional  information with respect to:

  1. Actions taken to respond to and contain the release;

  2. Any known or anticipated acute or chronic health risks associated with the release;

  3. Where appropriate, advice regarding medical attention necessary for exposed individuals.

 
IEPCRA
 

Any facility that has present onsite:

  1. a hazardous chemical for which OSHA requires a material safety data sheet (MSDS); and,

  2. the chemical is present in certain threshold quantities

Who Must Report?
 

For purposes of IEPCRA, a “hazardous chemical” is defined as any chemical that causes a physical or health hazard (Occupational Safety and Health Act of 1970).  The number of such chemicals has been estimated at 500,000 and there is no list available.  It is acceptable to assume that any chemical for which an SDS lists any type of hazard is covered by IEPCRA.

What is a "Hazardous Chemical?"
 

If the chemical is hazardous, the threshold quantity is 10,000 pounds or more.

If the chemical is an extremely hazardous substance (EHS), the threshold is 500 pounds or the threshold planning quantity (TPQ), whichever is less.  For instance, chlorine is an EHS and its TPQ is 100 pounds; therefore, if a facility has present onsite at least 100 pounds of chlorine, that facility is required to file an emergency and hazardous chemical inventory form (commonly referred to as a “Tier Form”) for chlorine.

What Quantities Trigger Reporting Requirements?
 
What are the Reporting Requirements?
  1. An emergency and hazardous chemical inventory form, commonly referred to as a “Tier 2 Form,” which reports the following information*:

    • facility identification

    • name, mailing address, and telephone number of the owner/operator

    • name and telephone number of emergency contact(s)

    • chemical name, description, hazards, and locations

    • whether chemical is an extremely hazardous substance

    • physical and health hazards

    • best estimate of the maximum amount (in pounds) of chemical at facility on any single day

    • average daily amount (in pounds)

    • number of days chemical was on site for that reporting period

      • Illinois has additional requirements

  2. A Safety Data Sheet (SDS) for each such chemical.  A SDS is a document that is developed by the product manufacturer and provides information on ingredients, hazards, and practices needed to work safely with the product.

  3. If the chemical is an extremely hazardous substance (EHS), the facility is also required to file a Section 302 Notice.  This notice alerts emergency planners that an extremely hazardous substance is present at the facility in quantities in excess of the TPQ.

 
When is the Tier Form Due?

The emergency and hazardous chemical inventory form (“Tier Form”) is due annually on or before March 1st of the year following the reporting calendar year period. 

 

For instance, if your facility had onsite more than 10,000 pounds of a hazardous chemical (non-EHS) at any one time during a calendar year, then you are required to file a chemical inventory form on or before March 1st.

 
When is the SDS (or Chemical List) Due?

The Safety Data Sheet (SDS) of the chemical list is a one-time filing requirement that must be filed within ninety (90) days of the date that the material is brought onsite.

When is the Section 302 Notice Due?
 

The Section 302 Notice is due within sixty (60) days of the date that the extremely hazardous substance (EHS) is brought on site. 

 
What is the Chemical Emergency Preparedness Plan?

Will County LEPC requires that all 302 facilities complete a Chemical Emergency Preparedness Plan. Companies with multiple facilities will need to complete a plan for each location. A sample plan and a template has been provided: 

 

Chemical Emergency Preparedness Plan:

Sample CEPP Plan - Small Town USA

2018 CEPP Plan Template

 
Where Should these Reports be Sent?
  1. Tier 2 and MSDS submissions must be made to each of the following:

    1. IEMA as the State Emergency Response Commission, via electronically through Tier 2 Manager, IEMA’s online reporting system;

    2. Will County LEPC, 302 N. Chicago Street, Joliet, IL  60432, via printed hard copy from Tier 2 Manager; and

    3. Fire department with jurisdiction over the facility, via printed hard copy from Tier 2 Manager.

  2. Section 302 Notice must be submitted to the following:

    1. IEMA as the State Emergency Response Commission, via electronically through Tier 2 Manager, and

    2. Will County LEPC, 302 N. Chicago Street, Joliet, IL  60432, via printed hard copy from Tier 2 Manager